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Law |
Record keeping |
Posting |
Reporting |
Policy/ Assurances |
Notification |
Designate employee |
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Civil Rights Act of 1964 |
Title VII: IPEDS Biennially: Fall staff survey
Records: 3 years
29CFR§1602.48
Faculty salary survey IPEDS
General personnel records: 1 year
29CFR§1602.13,
29CFR§1602.14
Title VI:
28CFR§42.106
IPEDS Enrollment
Annually
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EEO poster
Spanish EEO poster
41 CFR§60-1.42
Contains specific language |
Title VII: IPEDS
Biennially: Fall staff survey
Enrollment annually
29CFR§1602.7, 29CFR§1602.11
See also
20USC§1094(a)(17)Title VI:
34 CFR§100.6, 28CFR§42.106, 45CFR§80.6 |
Adoption of anti-harassment policies and complaint procedures
Internal guidelines and grievance procedures for employees and students
Voluntary affirmative action
29CFR§1607.17
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Policy compliance statement to beneficiaries and participants
Title VI
28CFR§42.106,
34CFR§100.6(d)
Title VII |
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Family & Medical Leave Act of 1993 |
29CFR§825.500:
3 years |
29CFR§825.300
DOL poster
Spanish Version DOL Poster
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Include policy in employee handbook 29CFR§825.301 |
29CFR§825.208 notification of type of leave |
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Equal Pay Act of 1963 |
29CFR§1620.32
2 years
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29 C.F.R. § 516.4 (FLSA)
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Age Discrimination in Employment Act of 1967 (ADEA) |
29CFR§1627.3
Payroll records:
3 years
Other records:
One year |
29 C.F.R. §1627.10
Prohibition on age related language on help wanted notices: 29CFR§1625.4
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Notice of non-discrimination on employment application
29CFR§1625.5
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Title IX of Education Amendments of 1972 and
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Adoption of grievance procedures 34CFR§106.8
Dissemination of Policy 34CFR§106.9, 45CFR§86.9 |
34CFR§106.8.
Publication of grievance procedures. Notification of non-discrimination
To both applicants for admission and employment
34CFR§106.9
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34CFR§106.8
Employee to coordinate compliance
45CFR§86.8
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Executive Orders 11,246 and 11,375
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Who must have aa plans 41 CFR 60-1.40
41CFR§60-1.12
2 years
41CFR§60-2
Affirmative Action program
see 60-2.10 for general purpose and contents of the AA plan |
EEO poster
Spanish EEO poster
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41CFR§60-1.7 for federal contractors and subcontractors: annually by Sept. 30 Standard Form 100 (EEO-1) (not enforced);
IPEDS fall staff survey bienially
IPEDS enrollment survey
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Written affirmative action program if fed K $50,000 or more and 50 or more employees
41CFR§60-1.7, 41CFR§60-20.6 |
Text for contract clause at 48CFR§52.222-26. |
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Americans with Disabilities Act of 1990 |
2 years for employment and 3 years for IPEDS fall staff survey 29 CFR §1602
29CFR 1602.48 , and 29CFR§1602.49 |
EEO poster
Spanish EEO poster
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29CFR§1602.7, 29CFR§1602.11 |
Notification to employees and applicants of the ADA policy is required
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Notification to employees and applicants of the ADA policy is required
Governmental entities:
28CFR§35.106 Notice to applicants, beneficiaries, participants and other interested persons
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Officer to coordinate complaints are actually under Rehab Act Regs. 34CFR§104.7 |
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Rehabilitation Act of 1973
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41CFR§60-741.80
2 years
1 year if fewer than 150 employees, and no govt. contract of at least $150,000 |
EEO poster
Spanish EEO poster
48CFR§52.222-36.
Notice of affirmative action requirement |
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29CFR§32.45, 34CFR§104.7
Internal review procedure with due process standards; affirmative action required if govt. contract $10,000 or more; written if contract $50,000 or more, and 50 or more employees
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Invitation to self identify Students:
45CFR§84.42
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Officer to coordinate complaints: 34CFR§104.7 |
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The Veterans' Readjustment Benefits Act |
Employment records: two-years if 150 or more employees and a government contract of $150,000 or more. One year if not.
41CFR§60-250.80
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EEO poster
Spanish EEO poster
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Annual by Sept. 30: 41CFR§61-250 to OASVET
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Written affirmative action plan if govt. K $50,000 or more, and 50 or more employees |
Requires listing of all suitable jobs with local employment service
Invitation to self identify: 41CFR§60-250.42 |
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Equity in Athletics Disclosure Act of 1994
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Equity in Athletics Report 34CFR§668.47 |
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Equity in Athletics
Report to Sect'y. of Ed. by Oct. 30th
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Notification of availability of equity in athletics report |
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Age Discrimination Act of 1975 |
Records necessary to prove compliance
45 CFR § 90.2 34 CFR § 110.22
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Written assurance to FEDS
34 CFR §110.23 |
34CFR§110.25
Notify of policy and responsible employee |
34CFR§110.25
Designate employee to coordinate compliance |
| Title II of the Genetics Information Nondiscrimination Act of 2008 |
Covered entities in possession of genetic information about applicants or employees must treat it the same way they treat medical information generally. They must keep the information confidential and, if the information is in writing, must keep it apart from other personnel information in separate medical files. |
EEO Poster (updated Nov. 09 for GINA) |
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Amend EEO policy in include non-discrimination on basis of genetic information |
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Federal Tax Law
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Yes
26 CFR§1.501(c)(3)(1)
Rev. Proc. 75-50 § 7 Int. Rev. Manual §7.8.1.3.4.3
3 year records on racial composition students and all staff. Records on award scholarships copies of all brochures, catalogues, and advertising.
Materials used to solicit $.
See chart. |
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Certify non-discrimination policy to IRS annually |
Rev. Rul. 71-447, Rev. Proc. 72-54, Rev. Proc. 75-50, and Rev. Rul. 75-231,
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