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Law |
Record keeping |
Posting |
Reporting |
Policy/ Assurances |
Notification |
Designate employee |
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Civil Rights Act of 1964 |
Title VII: IPEDS Biennially: Fall staff survey
Records: 3 years
29CFR§1602.48
Faculty salary survey IPEDS
General personnel records: 1 year
29CFR§1602.13,
29CFR§1602.14
Title VI:
28CFR§42.106
IPEDS Enrollment
Annually
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EEO Poster*
41 CFR§60-1.42
Contains specific language |
Title VII: IPEDS
Biennially: Fall staff survey
Enrollment annually
29CFR§1602.7, 29CFR§1602.11
See also
20USC§1094(a)(17)Title VI:
34 CFR§100.6, 28CFR§42.106, 45CFR§80.6 |
Adoption of anti-harassment policies and complaint procedures
Internal guidelines and grievance procedures for employees and students
Voluntary affirmative action
29CFR§1607.17
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Policy compliance statement to beneficiaries and participants
Title VI
28CFR§42.106,
34CFR§100.6(d)
Title VII |
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Family & Medical Leave Act of 1993 |
29CFR§825.500:
3 years |
29CFR§825.300
DOL poster |
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Include policy in employee handbook 29CFR§825.301 |
29CFR§825.208 notification of type of leave |
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Equal Pay Act of 1963 |
29CFR§1620.32
2 years
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29 C.F.R. § 516.4 (FLSA)
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Age Discrimination in Employment Act of 1967 (ADEA) |
29CFR§1627.3
Payroll records:
3 years
Other records:
One year |
29 C.F.R. §1627.10
Prohibition on age related language on help wanted notices: 29CFR§1625.4
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Notice of non-discrimination on employment application
29CFR§1625.5
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Title IX of Education Amendments of 1972 and
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Adoption of grievance procedures 34CFR§106.8
Dissemination of Policy 34CFR§106.9, 45CFR§86.9 |
34CFR§106.8.
Publication of grievance procedures. Notification of non-discrimination
To both applicants for admission and employment
34CFR§106.9
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34CFR§106.8
Employee to coordinate compliance
45CFR§86.8
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Executive Orders 11,246 and 11,375
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Who must have aa plans 41 CFR 60-1.40
41CFR§60-1.12
2 years
41CFR§60-2
Affirmative Action program
see 60-2.10 for general purpose and contents of the AA plan |
EEO poster
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41CFR§60-1.7 for federal contractors and subcontractors: annually by Sept. 30 Standard Form 100 (EEO-1) (not enforced);
IPEDS fall staff survey bienially
IPEDS enrollment survey
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Written affirmative action program if fed K $50,000 or more and 50 or more employees
41CFR§60-1.7, 41CFR§60-20.6 |
Text for contract clause at 48CFR§52.222-26. |
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Americans with Disabilities Act of 1990 |
2 years for employment and 3 years for IPEDS fall staff survey 29 CFR §1602
29CFR 1602.48 , and 29CFR§1602.49 |
EEO poster
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29CFR§1602.7, 29CFR§1602.11 |
Notification to employees and applicants of the ADA policy is required
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Notification to employees and applicants of the ADA policy is required
Governmental entities:
28CFR§35.106 Notice to applicants, beneficiaries, participants and other interested persons
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Officer to coordinate complaints are actually under Rehab Act Regs. 34CFR§104.7 |
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Rehabilitation Act of 1973
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41CFR§60-741.80
2 years
1 year if fewer than 150 employees, and no govt. contract of at least $150,000 |
EEO poster
48CFR§52.222-36.
Notice of affirmative action requirement |
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29CFR§32.45, 34CFR§104.7
Internal review procedure with due process standards; affirmative action required if govt. contract $10,000 or more; written if contract $50,000 or more, and 50 or more employees
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Invitation to self identify Students:
45CFR§84.42
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Officer to coordinate complaints: 34CFR§104.7 |
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The Veterans' Readjustment Benefits Act |
Employment records: two-years if 150 or more employees and a government contract of $150,000 or more. One year if not.
41CFR§60-250.80
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EEO poster
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Annual by Sept. 30: 41CFR§61-250 to OASVET
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Written affirmative action plan if govt. K $50,000 or more, and 50 or more employees |
Requires listing of all suitable jobs with local employment service
Invitation to self identify: 41CFR§60-250.42 |
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Equity in Athletics Disclosure Act of 1994
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Equity in Athletics Report 34CFR§668.47 |
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Equity in Athletics
Report to Sect'y. of Ed. by Oct. 30th
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Notification of availability of equity in athletics report |
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Age Discrimination Act of 1975 |
Records necessary to prove compliance
45 CFR § 90.2 34 CFR § 110.22
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Written assurance to FEDS
34 CFR §110.23 |
34CFR§110.25
Notify of policy and responsible employee |
34CFR§110.25
Designate employee to coordinate compliance |
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Federal Tax Law
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Yes
26 CFR§1.501(c)(3)(1)
Rev. Proc. 75-50 § 7 Int. Rev. Manual §7.8.1.3.4.3
3 year records on racial composition students and all staff. Records on award scholarships copies of all brochures, catalogues, and advertising.
Materials used to solicit $.
See chart. |
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Certify non-discrimination policy to IRS annually |
Rev. Rul. 71-447, Rev. Proc. 72-54, Rev. Proc. 75-50, and Rev. Rul. 75-231,
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