The Catholic University of America

Table of Record Keeping Requirements

IRS Revenue Procedure 75-50

Non-Discrimination in Admissions & Operations

IRS Rev. Proc. 75-50 Reg. # Description of records to be maintained Responsible Officer # years kept
4.03-2(b)

Records of promotional activities and recruiting efforts (particularly brochures and catologues dealing with student admissions, programs & scholarships) which include a statement to the effect that the University admits students of any race, color, national, or ethnic origin. See Director of Publications compliance page for text approved by the Board of Trustees.

Director of Publications 3 years after the year of compiling or acquiring the record
7.01-1, 7.02-1* Racial composition of student body, staff, and faculty

Director of Institutional Research and
Assessment

3 years as for 4.03-2(b) above
7.01-2 Scholarship and financial aid awarded on a racially non-discriminatory basis

Dean of Admissions

3 years as for 4.03-2(b) above
7.01-3 Copies of advertisements and information sufficient to indicate when and in what publications we advertised for student recruiting.

Dean of Admissions

3 years as for 4.03-2(b) above
7.01-4 Copies of all fundraising solicitation materials used by the University

Director of Annual Giving

3 years as for 4.03-2(b) above

7.031 *Provides that the University need not independently maintain this record for the IRS if substantially the same information that each of these records would provide has been included in a report or reports filed in accordance with law with an agency or agencies of Federal, state, or local government, and this information is current within one year and copies of these reports are readily obtainable. At CUA, this would be the IPEDS Reports which are filed by CPIT.







links updated 8/11/08 rab

compliance parter links updated 3/18/09 mlo