Summary of District of Columbia Laws

 

Employment

D.C. New Hire Law

D.C. Act 12-192

In conjunction with:

"Personal Responsibility and Work Opportunity Act of 1996" (Federal)
42 U.S.C. §§ 653A et seq., 26 U.S.C. § 3304(A)(16)(B)

 

The Law:  The "Personal Responsibility and Work Opportunity Act of 1996" is a federal law, but has local reporting requirements which are encompassed in the D.C. New Hire Law.  The goal of the federal law is to aid in the collection of child support by state agencies charged with that role. At a minimum, the employer must meet new hire reporting requirements when an individual is given a W-2 form.  Specifically, the D.C. New Hire Law amends the "D.C. Unemployment Compensation Act" and requires employers to report certain information on all new hires to the "New Hire Registry" within 20 days of being hired for the purpose of assisting in the enforcement of child support and to protect against unemployment insurance and public assistance fraud.

 

Reporting Requirements:  Within 20 days of hiring a new employee, the employer is required to complete a "reporting form" which requires: (1) the employee’s name, address, social security number, date of birth and first date of work; and (2) the employer’s name, address and federal employer identification number (EIN), and D.C. unemployment insurance number.  It is also encouraged that employers include the employee’s suffix, gender, and availability of medical benefits.

Employers can mail reports to:  The D.C. New Hire Registry, P.O. Box 97236, Washington, D.C. 20090-7236; fax information to (888) 689-6089; telephone reports to (888) 689-6088; or report multiple employees on diskette, CD-ROM, magnetic tape and cartridges.  For technical specification and requirements contact (888) 324-4737. See also the Department of Employment Services New Hire Fact Sheet.

 

updated 4/23/05 to add New Hire Fact Sheet

updated 2/25/08
links updated 6/6/08 rab