The Catholic University of America

Summary of District of Columbia Laws

Employment

D.C. New Hire Law

D.C. Act 12-192

In conjunction with:

"Personal Responsibility and Work Opportunity Act of 1996" (Federal)
42 U.S.C. §§ 653A

The Law: The "Personal Responsibility and Work Opportunity Act of 1996" is a federal law, but has local reporting requirements which are encompassed in the D.C. New Hire Law. The goal of the federal law is to aid in the collection of child support by state agencies charged with that role. At a minimum, the employer must meet new hire reporting requirements when an individual is given a W-2 form. Specifically, the D.C. New Hire Law amends the "D.C. Unemployment Compensation Act" and requires employers to report certain information on all new hires to the "New Hire Registry" within 20 days of being hired for the purpose of assisting in the enforcement of child support and to protect against unemployment insurance and public assistance fraud.

Reporting Requirements: Within 20 days of hiring a new employee, the employer is required to complete a "reporting form" which requires: (1) the employee's name, address, social security number, date of birth and first date of work and salary and (2) the employer's name, address and federal employer identification number (EIN), and D.C. unemployment insurance number. It is also encouraged that employers include the employee's suffix, gender, and availability of medical benefits. Note the DC web page FAQ seems to indicate the following elements will be requested: 

  • Employer's Federal Employer Identification Number (FEIN) - If you have more than one FEIN, please make certain you use the same FEIN you use to report your quarterly wage information when reporting new hires.
  • Employer's Name
  • Employer's Address
  • Employee's Name (First, Middle, Last)
  • Employee's Address
  • Employee's Social Security Number (SSN)
  • Date the employee first performed services for remuneration

Note: If the students are in jobs that require them to be students, their employment records are subject to FERPA and cannot be released without either an applicable exception or the students' consent. See http://www2.ed.gov/policy/gen/guid/fpco/ferpa/library/baiseunmslc.html.

 

 

See Reporting Fundamentals on various ways to report, including electronically.  See also the Department of Employment Services New Hire Fact Sheet and FAQ.

 

 

 

updated by mlo 1/3/12