Immigration Compliance at CUA

 

Employment Eligibility Verification Form I-9

 

CUA Form I-9 Checklist

• Complete an I-9 form for all employees hired after November 6, 1986.

• Make the instruction sheet available to all new employees when completing the I-9 form.

• Complete the I-9 form within three business days of hire.

• Do not ask for different documents than those presented, as long as the documents appear to be genuine and to relate to the person presenting them, and are on the list of acceptable documents.

• Do not refuse to hire an individual because of a future expiration date.

• Review only original documents.  A certified copy of a birth certificate is acceptable.

• If a document from List A is not presented, make sure you have viewed and documented one document from List B and one document from List C.

• If you have listed documents on both sides of the gray bar in Section 2, you have not properly completed the form.  Start over, review the rules, or seek help.

• With respect to all documents, record the following:

the document title;
the issuing authority;
the document number; and
the expiration date, if any.

• Record the date employment begins.

• Photocopy the document(s) and retain the copy with the Form I-9.

• The employer and the new employee must each sign the I-9 form.

• Retain I-9 forms for three years after the date of hire, or one year after the date employment ends, whichever is later.

• Keep I-9 forms in a place (and order) where they can be easily retrieved in the event of a Department of Labor or INS audit.

• If box three of Section 1 of the I-9 form is checked, the new employee may be subject to tax withholding provisions specific to non-immigrants, and should be referred to the Payroll Office.